Parish Council

Bovingdon Parish Council

ANNUAL PARISH MEETING
AT THE MEMORIAL HALL, HIGH STREET, BOVINGDON ON MONDAY 10 MAY 2010 STARTING AT 7.00 P.M.

You are cordially invited to join the Chairman and Councillors at this year’s Annual Parish Meeting

1. Welcome by the Chairman of the Parish Council
2. Talk by Ian Richardson, General Manager, The Box Moor Trust on recent initiatives
3. Report by Mike Kember Parish Clerk on the activities of the Parish Office for 2009/10

Open forum

Refreshments

Please note that only electors of Bovingdon are entitled to speak at the meeting, but other residents of the village and its surroundings are welcome to attend and observe.

The Annual Meeting of Bovingdon Parish Council will follow at 8.00 p.m.

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AGENDA
This meeting is open to the Public and Press.

1. To elect a Chairman to hold office until the next Annual Meeting of the Council

2. To receive the Chairman’s Declaration of Acceptance of Office or, if not then received, to decide when it shall be received

3. To receive the Chairman’s Report for 2009/10

4. To elect a Vice-Chairman to hold office until the next Annual Meeting of the Council

5. Apologies for Absence
5.1 To receive any apologies for absence

6. Declaration of Interests linked to any of the Resolutions
6.1 To receive any declarations of interest

7. To nominate / appoint representatives to serve on outside bodies to hold office until the next Annual Meeting of the Council:
7.1 Bovingdon Primary School

8. To appoint Councillors’ to serve on the following Committees:

8.1 Finance Committee
8.1.1 To appoint a Finance Committee until the next Annual Meeting of the Council

8.2 Memorial Hall Management Committee
8.2.1 To appoint a Memorial Hall Management Committee until the next Annual Meeting of the Council

8.3 Outdoors Committee
8.3.1 To appoint an Outdoors Committee until the next Annual Meeting of the Council

8.4 Personnel Committee
8.4.1 To appoint a Personnel Committee until the next Annual Meeting of the Council

8.5 Planning Committee
8.5.1 To appoint a Planning Committee until the next Annual Meeting of the Council

9. Public Question Time

10. Minutes – to approve the minutes of the meeting held on 1 March 2010

11. Matters arising from the minutes of the meeting held on 1 March 2010

12. Crime Report

13. Parish Clerk’s Report

14. To receive the following Committee Reports:

14.1 Minutes of the Finance Committee Meeting held on 30 November 2009

14.1.2 Feedback from Chairman of Finance Committee

14.1.3 Resolutions to be considered from the Finance Committee

01/05/10 Proposer – Councillor Trigg
That the Council approves the draft accounts for the Parish for 2009 – 2010 as set out in the attached papers.

02/05/10 Proposer – Councillor Trigg
That the Council approves the draft accounts for the Memorial Hall for 2009 - 2010 as set out in the attached papers.

14.2.1 Minutes of the Memorial Hall Management Committee Meeting held on 11 February 2010

14.2.2 Feedback from the Chairman of the Memorial Hall Management Committee

14.2.3 Resolutions to be considered from the Memorial Hall Management Committee

03/05/10 Proposer – Councillor Steer
That the council approves the expenditure of up to £3,000 to replace / improve the windows in the Clubroom.

04/05/10 Proposer – Councillor Steer
That the council approves the expenditure of up to £4,000 to replace the stage curtains and the curtains to the windows in the Main Hall.

14.3.1 Feedback from the Chairman of the Outdoors Committee

14.4.1 Minutes of the Planning Committee Meetings held on 1 March and 22 March 2010

14.4.2 Feedback from the Chairman of the Planning Committee

15. Feedback from the Councillor Representative on Bovingdon Primary School

16. Date of next meeting – Monday 5 July 2010 at 8.00 p.m.

To consider passing a resolution in the following terms:

Exclusion of the public

Part II - That under S 4 (A) of the Public Bodies (Admissions to Meetings) Act 1960 the public be excluded during the item(s) in Part II of the agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that if members of the public were present during these items there would be disclosure to them of exempt information relating to:

17. Feedback from the Chairman of the Personnel Committee

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ALL PARISH COUNCILLORS CAN BE CONTACTED THROUGH THE PARISH CLERK

Parish Councillors
Cllr. Tony Trigg.........Chairman..........finance (chairman), planning, strategy
Cllr. Janet Aylward......Vice-Chairman.....hall, personnel, strategy
Cllr. Richard Briden.......outdoors, planning, strategy
Cllr. Jean Crofts..........finance, planning, strategy
Cllr. John Farrer..........personnel
Cllr. Vera Hackett.........finance, hall, personnel, planning
Cllr. Maureen O’Hara.......outdoors
Cllr. Diana Smart..........outdoors (chairman)
Cllr. Julie Steer..........bov news, finance, hall(chairman), personnel, strategy

Parish Clerk..................Mike Kember
Admin. Assistant..............Jo Smith
Finance Clerk.................Dave Kirk
Village Warden................Dave Wilder

Dacorum Borough Council for Bovingdon, Flaunden, Chipperfield
Cllr. Gbola Adeleke....gbola.adeleke@dacorum.gov.uk
Cllr. Gill Chapman....gill.chapman@dacorum.gov.uk
Cllr. Richard Roberts....richard.roberts@dacorum.gov.uk

Hertfordshire County Council
Cllr. Richard Roberts....richard.roberts@dacorum.gov.uk

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Opening hours for the Parish Council office: Mon, Tue, Wed, Fri 09:30 – 12:00, Thu 13:00 – 16:00

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Bovingdon Parish Council
Contact - Mike Kember, Parish Clerk

Memorial Hall
High Street
Bovingdon
Hemel Hempstead
Hertfordshire
HP3 0HJ

Phone : 01442 833036
Fax : 01442 833036
email : bpc@dacorum.gov.uk

Publications: Bovingdon News (delivered free twice a year mid-May / November).
email for Bovingdon News articles or adverts :
sfarrer@virginmedia.com

Bovingdon Website: http://www.bovingdon.net

The chairman of the Parish Council is: Mr Tony Trigg

Last Update:
05/05/2010 10:50:50

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